# Time Zone Workflow Scheduler Compare multiple participants across time zones, find overlapping working windows, and export the best meeting slots to ICS > Canonical page: https://elysiatools.com/en/tools/time-zone-workflow-scheduler - **Category:** Date & Time - **Keywords:** timezone, meeting scheduler, workflow, ics, working hours ## Overview Paste one participant per line using the format "Name,TimeZone,09:00,17:00". The scheduler searches a date range, finds overlap windows that fit every participant, and exports the best meeting options to ICS. Example line: Alice,America/New_York,09:00,17:00 What it does: - visualizes overlap windows across multiple days - respects each participant's time zone and local working window - can limit search to weekdays - exports the best candidate slots as an ICS file ## Inputs - **Participants** (textarea): Alice,America/New_York,09:00,17:00 Ben,Europe/London,10:00,18:00 Chen,Asia/Shanghai,09:30,18:30 - **Search Start Date** (text): 2026-04-08 - **Search Days** (number) - **Meeting Duration (minutes)** (number) - **Weekdays Only** (checkbox) - **Export Event Title** (text) ## When to use - Coordinating recurring syncs for distributed teams across different continents. - Finding a one-time meeting slot that respects the local working hours of all international stakeholders. - Planning complex project workflows where participants in disparate time zones need real-time collaboration windows. ## How it works - Input participant details using the 'Name,TimeZone,Start,End' format to define individual availability. - Configure search parameters including the start date, duration of the search, and the required meeting length. - Review the generated visualization of overlapping windows that fit every participant's local working hours. - Select the preferred time slot and export the details as an ICS file to add the event to your calendar. ## Use cases - Scheduling a global product launch meeting between teams in New York, London, and Tokyo. - Finding a 60-minute window for a technical handoff between developers in San Francisco and Bangalore. - Organizing a weekly executive briefing that accommodates the morning hours of US participants and evening hours of European partners. ## Frequently asked questions ### How do I format the participant list? Use the format 'Name,TimeZone,HH:MM,HH:MM' with one participant per line. ### Can I exclude weekends from the search? Yes, enable the 'Weekdays Only' checkbox to restrict results to Monday through Friday. ### What is the maximum search range? You can search for overlapping windows up to 30 days from your chosen start date. ### Does the tool handle Daylight Saving Time? Yes, it uses standard IANA time zone identifiers to accurately calculate local offsets for the specific dates selected. ### What file format is used for calendar export? The tool generates an ICS file, which is compatible with Google Calendar, Outlook, and Apple Calendar. ## Related tools - [RFC 2822 Converter](https://elysiatools.com/en/tools/rfc-2822-converter): Convert dates to and from RFC 2822 format - [Julian Day Converter](https://elysiatools.com/en/tools/julian-calendar): Convert dates to/from Julian Day Number and Julian calendar - [Time Adder/Subtractor](https://elysiatools.com/en/tools/time-adder-subtractor): Add or subtract time from a date - [Time Duration Formatter](https://elysiatools.com/en/tools/time-duration-formatter): Format time duration into various human-readable formats - [Work Hours Calculator](https://elysiatools.com/en/tools/work-hours-calculator): Calculate work hours using start and end times - [AI Prompt A/B Variant Generator](https://elysiatools.com/en/tools/ai-prompt-ab-variant-generator): Generate controlled A/B variants of a prompt across the persona, tone/style, output format, and constraints dimensions, then compare them side by side with a heuristic rubric score and a word-level diff against the baseline. 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Returns g/dL and ‰, predicts sober time, and flags the impairment tier and legal driving limits. ## Samples - [Time Zone Workflow Scheduler ICS Samples](https://elysiatools.com/en/samples/time-zone-workflow-scheduler-ics-samples): ICS files generated in the same structure returned by the Time Zone Workflow Scheduler, with multiple VEVENT meeting candidates exported from overlap windows - [WebRTC Real-Time Communication Samples](https://elysiatools.com/en/samples/webrtc-samples): Comprehensive WebRTC samples for peer-to-peer audio/video communication, data channels, screen sharing, and signaling server implementation - [macOS Date Time Objective-C Samples](https://elysiatools.com/en/samples/macos-datetime-objectivec): macOS Objective-C date and time examples including NSDate, NSDateFormatter, NSCalendar, and time intervals - [Web Date & Time Go Samples](https://elysiatools.com/en/samples/web-datetime-go): Web Go date and time examples including getting current time, formatting, parsing, and timezone operations ## Related content - [Recurring Calendar and ICS Scheduling](https://elysiatools.com/en/hubs/calendar-recurrence-and-ics-scheduling): Plan and verify recurring meetings across time zones, workdays, holidays, conflicts, and ICS export requirements.